This navigational pattern holds true for the purposes of this tutorial as well, so click that File tab. As a result, an archiving feature exists in Microsoft Outlook 2010 that you can use to archive old files, such as old emails, contacts, distribution lists, and calendar entries. Most of the configurable options in this version of Outlook are found by clicking the File tab at the top-left corner of the window. Older versions of Microsoft Outlook suffered from a performance decrease as the size of the Outlook file would increase. If you are more familiar with modifying the settings in older versions of Microsoft Office programs, then the layout and structure of Microsoft Outlook 2010 could be a little confusing. Using the Archive Tool on the Outlook 2010 Calendar Therefore, while it is no longer as necessary to archive files in Outlook as it once was, it is still a good practice for reducing file size and improving the performance of your email program. While Microsoft Outlook 2010 users will not experience the same program slowdowns that users of the old versions did, today’s email and calendar users are receiving and sending larger amounts of data which can quickly increase the size of the Outlook PST file. On the Advanced tab, under AutoArchive, click AutoArchive Settings.Ĭlear the Run AutoArchive every n days check box.Older versions of Microsoft Outlook suffered from a performance decrease as the size of the Outlook file would increase. If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. The destination file location appears in the Archive file box. Browse to find the file that you want, or enter the file name, then click OK. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location.
Turn on archive folder in outlook 2016 manual#
Any subfolder of the folder you select is included in this manual archive. Click Cleanup Tools next to Mailbox Cleanup and select Archive 3. The AutoArchive window opens and you’ll notice everything is grayed out. The Outlook Options window opens then click on Advanced then the AutoArchive Settings button. To turn it on, click on the File tab to access Backstage View, then click on Options. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive. Follow these steps to do this in Outlook 2016: 1. In Outlook 2010 Auto Archive is not enabled by default. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.
Turn on archive folder in outlook 2016 upgrade#
Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving.
pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.
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